Saturday, February 9, 2008

Backing Up Your Computer Verses Archiving

The concepts for the protection of a computer and document archiving often confused.

To clarify the difference is it going with that, which is a backup. In principle, a backup is a copy of short-term conservation of a file or a record, the origin of the event of loss or damage beyond repair. Make a backup of your files to create an image of something, so that you can get your data back, to a certain extent.

Therefore, you are really not that you will be able to backup data more and more and more. All that you are really impatient, if it is, I can retrieve the data?

An archive is comparable with the difference that its lifetime. An archive is, in general, as a way of a petition, a record for the future.

Many companies Archives information as a way to maintain and the company meet the regulatory requirements. The SEC had amended Regulation 17A, which is necessary for enterprises to maintain electronic records.

An archive is set up so that the information can be accessed quickly enough in the case of a review. In the old days, when all that was on paper meant, archiving and storage of files many boxes with an external provider, for a specified period of years. Electronic archiving is similar. At the end of the embargo, the files can be deleted.

When archiving, it is important to current information, so that we know that if the expiry date. In this way, the archive is different from the data backup. Backups are traditional, as a general rule, part of a sequence which, as a general rule, a number of backups this week, followed by incremental backups performed every day, for a fixed period (eg 30 days). For a copy for a longer period than usual, an out-of-sequence copy must be created. This is where the attributes of an archive to begin putting back on track. We can think, which is an archive as a sequence of the copy, a copy that was not commensurate with other copies for the purpose of maintaining (ie, full and incremental).

Other attributes, archive from a file is saved:

1 The archives should not be kept on the number of copies exist. Everything should be a single archive of the object with a timestamp, keyword and a right of retention parameters.
2nd The data is stored to protect them not to lose or be changed, and must remain, because they are readily accessible, it would be contrary to the rules to remove a file after back coverage. Conversely, the data are archived as often as she can be removed from their original site, because there is no direct access are most needed.
3rd Archived data can be retrieved from their original context or catalogued and indexed for retrieval later. This is the case for CAS or by e-mail archiving products for which a message or facility is usual in its structure and elsewhere.

In summary, if a record is copied, protection, we can probably call it a backup. If the same record is stored on some of the media with particular concern that, with immediate access, it is probably safe to call an archive.

Stephen J. Richards has over 25 years of experience in the field of Data Management and Information Technology. This information is provided as a public service for Neon Enterprise Software, a leading provider of software compliance For more information, please visit the neonesoft.

About the author: Stephen J. Richards has over 25 years of experience in the field of Data Management and Information Technology. This information is provided as a public service for Neon Enterprise Software, a leading provider of mainframe disaster recovery and data storage of technology.

No comments: